TL;DR
If you want a single place to collect everything and you’re fine jumping back to Gmail/Slack/etc. to finish the work, Akiflow fits that mindset. If you want to collect → decide → do without app-switching, and you want email, chat, calendar, and tasks in one app, Taskey is the better pick.
The core difference in one minute
- Akiflow: Leans into a universal inbox paradigm. It pulls signals from multiple tools into one place so you can triage quickly. Actual execution (e.g., replying to an email) usually happens back in the source app.
- Taskey: Built as an integration-based inbox + all-in-one workspace. You can read/write email, respond to Slack, manage calendar, and turn anything into a task. You can do this without leaving Taskey.
Email workflow: triage vs. end-to-end
What changes in your day:
- With Akiflow, you’ll quickly see email-driven tasks and schedule them, but when it’s time to read or reply, you typically open Gmail (or your email client). That’s part of the universal-inbox trade-off.
- With Taskey, the Mail tab is a full workspace: read, reply, and even compose emails in-app. You can also convert a message to a task right there.
Turn any message into a task
Slack capture as the deciding factor
- Akiflow: Slack messages do not flow into the Akiflow inbox automatically. You must Save the message inside Slack first, and only then does it appear in Akiflow for triage and scheduling. This extra step adds friction and increases the chance of missing items. Execution still typically happens back in Slack later.
- Taskey: Slack messages arrive directly in Taskey’s Chat and in the integration-based inbox. You can turn a message into a task with drag & drop, and you can keep the conversation going without leaving Taskey. Planning and execution stay in one place.
Calendar & daily planning: fully functional on both
- Akiflow and Taskey both provide fully functional calendars.
- Both support 1–7 day views (day, multi-day, and week) as well as a month view, so you can plan short sprints and longer horizons in the same place.
- Creating, editing, and moving events is straightforward in both, and scheduling from the inbox or tasks flows naturally into the calendar.
ROI you can actually see: Time Saved
Taskey visualizes how much app-switching time you avoided and translates that into money saved. You also get a trend graph and a shareable image for your wins. This is useful for freelancers who are tracking productivity ROI.
Feature snapshot
Who should choose which?
- Choose Akiflow if you need a wider catalog of third-party integrations such as Todoist, Jira, and Asana, in addition to Google, Slack, and Outlook. If broad capture across many project and to-do systems matters and you are comfortable executing in the source tools when needed, Akiflow is a strong collector and triage layer.
- Choose Taskey if your daily stack is Gmail/Outlook, Slack, and Google/Outlook Calendar and you prefer end-to-end execution inside one app with minimal context switching.
A 5-minute decision checklist
- Do you often start in email/Slack and then lose flow when you switch apps? → Taskey
- Are you primarily looking for a single triage surface and you don’t mind execution elsewhere? → Akiflow
- Do you want analytics that show your time savings to clients or your team? → Taskey
Final thought
Both tools fight the same enemy. That enemy is fragmentation. The practical question is where you want to do the work. If your ideal day is one window, full execution, Taskey’s integrated Mail/Chat/Calendar/Tasks flow will feel like a power-up from hour one. If your ideal day is one window to plan and you’re fine executing elsewhere, Akiflow stays true to that vision.
Choose the tool that best fits your workflow and run a one‑week experiment. Connect your email, chat, and calendar, commit to planning and execution in that environment, and track how much context‑switching you eliminate. The right fit will feel obvious: more momentum, fewer tabs, and measurable time saved.
